Supporting IEEE in Technology Innovation
Client: RNA Society Challenge: Delivering a fully virtual conference experience without compromising participation, usability, or engagement Solution: Unified digital platform for abstract submission, live session delivery, and content accessibility Impact: 20% increase in registrations beyond projections 99% submission completion rate 75% of submissions included video presentations 1,500+ attendee interactions across sessions and content
The Challenge
For the RNA Society, its annual conference has always been a cornerstone for knowledge exchange and community engagement. Transitioning this experience to a fully virtual format posed a significant shift, not just operationally, but experientially.
The key challenges included:
Recreating the depth of engagement typically seen in physical conferences
Ensuring a smooth and intuitive submission process for global contributors
Managing diverse content formats, including presentations and supporting materials
Keeping attendees actively involved in a digital environment
The need was clear: a flexible, user-centric platform that could deliver both scale and engagement without adding complexity.
The Solution
A holistic virtual conference ecosystem was implemented, designed to go beyond basic event hosting and create an immersive, content-rich experience.
Frictionless Submission Experience: Simplified the process of abstract and content submission, enabling contributors to easily upload and manage their materials.
Dynamic Session Delivery: Supported a blend of live presentations and pre-recorded sessions, allowing participants to engage on their own schedules while maintaining real-time interaction opportunities.
Built-In Engagement Layer: Integrated interactive features such as Q&A and session discussions, encouraging continuous dialogue between speakers and attendees.
Always-On Content Access: Created a persistent content hub where conference materials remained accessible beyond the event, extending value for the community.
Impact Delivered
The RNA Society successfully transitioned to a digital-first conference model while maintaining strong community participation and engagement.
Registrations exceeded expectations with a 20% increase, indicating strong adoption
A 99% submission completion rate highlighted ease of use and platform efficiency
75% video-based submissions enriched the overall content experience
1,500+ attendee interactions reflected active engagement across sessions
Enabled a more flexible and accessible conference experience for a global audience
Extended the lifespan and reach of conference content beyond the live event